TITLE 3 – POSTSECONDARY EDUCATION: DIVISION 5 – GENERAL PROVISIONS: PART 40 – DONAHOE HIGHER EDUCATION ACT: CHAPTER 9.7 Ed Code Sections 66770, 66770.5, 66771, 66772, 66773, 66773.5

Ed Code sections pertaining to Cross Enrollment in Online Education between Campuses of the California Community Colleges.

California Community Colleges Chancellor’s Office Memo ES 20-27: CVC Course Exchange: Student-Centered Redesign and Expansion (July 17, 2020)

Highlights updates to the CVC Exchange and provides guidance on how colleges can prepare to serve their online students that participate in the Exchange.

California Community Colleges Chancellor’s Office Memo ES 20-28: Maximizing Student Financial Aid in the California Virtual Campus (July 23, 2020)

Details the process for ensuring a Home College is prepared to support students requesting financial aid when cross-enrolling via the CVC Exchange.

California Community Colleges Chancellor’s Office Memo ESS-20-400-003: CVC Course Exchange: Preparing Your College for Student-Centered Cross Enrollment (November 11, 2020)

Details how colleges can better prepare to enable cross enrollment through the CVC Exchange.

Frequently Asked Questions

This document represents an ever-growing list of answers to the questions we receive most from financial aid, A&R, counseling and DSPS professionals regarding Exchange implementation. Answers are updated in real-time

Student Journey Through the CVC Exchange

This 5-minute video demonstrates how the CVC Exchange turns the entire course enrollment and admissions process into a 3-minute transaction.

The CVC Exchange: What it Means for Students, Colleges, and Student Services Professionals

Webinar and accompanying slides which introduce the Exchange, discusses its benefits, gives an implementation overview, and addresses several frequently asked questions.

Exchange Admin Dashboard

The resources in this section are in support of the Exchange Admin Dashboard, a tool for financial aid, admissions & records, and counseling professionals to validate students, monitor enrollments through the Exchange, and/or run reports.

Federal Financial Aid Consortium Agreement

The Federal Financial Aid Consortium Agreement is a written agreement between two or more Title IV eligible institutions enabling students to take coursework at different institutions simultaneously for the purpose of completing a degree while recognizing registration at each location for financial aid purposes. Required for Home College Readiness status.

How to Sign the Federal Financial Aid Consortium Agreement

Colleges must electronically sign the Federal Financial Aid Consortium Agreement using Adobe Acrobat.
Hardcopies are not accepted.
Instructions

1. Download the Financial Aid Agreement (pdf).
2. Follow the instructions to electronically sign and date the agreement.  Two (2) signatures are required on the Federal Financial Aid Consortium Agreement:
   1. Financial Aid Director or Designee
   2. President or Designee
3. Once the Financial Aid Director signs the agreement, it must be forwarded to the College President or Designee. You are encouraged to download a copy of their completed agreement
   when both signatures have been executed.
4. Once both signatures are received, the college must send a pdf copy of the signed agreement to the CVC via support@cvc.edu

College Implementation Tracker
To review your college’s status, visit the CVC Exchange – College Implementation Tracker. Once your college has signed the Financial Aid Consortium Agreement, it will be noted on the tracker.

CVC Exchange Financial Aid Audit and Regulatory Report

This document outlines audit and regulatory considerations specifically related to financial aid and includes current and proposed mitigation strategies. Though college-based financial aid officers were the envisioned primary audience, it is a potential resource for any college-based stakeholder involved in Exchange implementation.

CVC Exchange Implementation for Financial Aid Professionals

Describes the Home College and Teaching College unit aggregation workflow for students enrolling in classes through the Exchange.

CVC Exchange Auto-Email Notification to Financial Aid Offices & Students

Email templates that notify financial aid staff when a student adds a class through the Exchange (and requests financial aid), or drops/withdraws from a class taken through the Exchange.

The CVC Exchange for Financial Aid Professionals

This hour-long presentation and associated slide deck introduce implementation of the Exchange specifically catered to financial aid professionals. It includes a brief overview of the Exchange, an introduction to workflows and the Exchange Admin Dashboard, and addresses several frequently asked questions.

The CVC Exchange for Admissions & Records Professionals

This hour-long presentation and associated slide deck introduce implementation of the Exchange specifically catered to admissions and records professionals. It includes a brief overview of the Exchange, an introduction to workflows and the Exchange Admin Dashboard, and addresses several frequently asked questions.

The CVC Exchange for Counseling Professionals

This hour-long presentation and associated slide deck introduce implementation of the Exchange specifically catered to admissions and records professionals. It includes a brief overview of the Exchange, an introduction to workflows and the Exchange Admin Dashboard, and addresses several frequently asked questions.

CVC Exchange Implementation for DSPS Professionals

This one-page document discusses the DSPS-related considerations for students enrolling through CVC’s Exchange.

The CVC Exchange for DSPS Professionals

This hour-long presentation and associated slide deck introduce implementation of the Exchange specifically catered to DSPS professionals. It includes a brief overview of the Exchange, an introduction to workflows and the Exchange Admin Dashboard, and addresses several frequently asked questions.