Appendix C: Consortium Reciprocity Agreement

To successfully accomplish the goals of the new CVC Exchange, the Participating College agrees to adhere to the following shared business processes and reciprocity policies.

Online Cross-Enrollment Application & Residency Considerations

  1. In order for Consortium college students to benefit from online cross-enrollment, College will participate in electronically sharing all required student record data – to include but not limited to: student application data from the participating Home College’s Student Information System (SIS), registration data (e.g., prerequisite info, registration date), matriculation data, student transcript data, student final grade, and add/drop data from the Teaching College.
  2. With regards to residency determination, College will accept the determination of another community college district pursuant to California Education Code Chapter 9.7 Section 68101: “Cross-Enrollment in Online Education between Campuses of the California Community Colleges.”
  3. Within the Consortium, the College where a student successfully completes matriculation and attempts to register for CVC Exchange courses shall be considered the student’s Home College.

Online Cross-Enrollment & Course Registration Considerations

  1. A student is qualified to participate in online cross-enrollment pursuant to California Education Code Chapter 9.7 Section 68101: “Cross-Enrollment in Online Education between Campuses of the California Community Colleges.” if he or she is enrolled at a Home College that is part of the CVC-OEI Consortium.
  2. A student shall acknowledge understanding that the CVC Exchange course is being offered by another college (“Teaching College”)  and agree to CVC Exchange policies/guidelines before the student can register for the online course.
  3. In order to utilize online cross-enrollment, a student must be enrolled in at least one (1) class at a participating Home College.
  4. A student may obtain access to register for a CVC Exchange course through the student’s Home College registration system or the CVC registration portal at cvc.edu.
  5. The Teaching College shall accept the Home College designations of priority registration, which must be consistent with Title 5 Section 58108 registration and enrollment procedures. Therefore, students choosing to utilize online cross-enrollment will receive registration dates and/or times based on their priority enrollment status at their Home College.
  6. The Home College shall be responsible for verification of matriculation completion (as defined by Title 5 and the Student Success and Support Program) for any student utilizing online cross-enrollment.
  7. The Home College shall determine whether or not a student has met any identified prerequisites.
  8. A student will not be allowed to register for a CVC Exchange course if he/she has:
    1. Registered for another course with the same C-ID, IGETC, CSU GE equivalent articulation, or during periods with overlapping start and end dates.
    2. Been determined by the Home College to fall into one of the following categories:
      1. International F1 Visa
      2. Address outside of California
      3. Incarcerated
      4. Vacation or Visitor Visas (B Visas)
      5. AB540 with out of state addresses
      6. High school dual enrollment
  9. If a seat is available and all other criteria are met, a student registering for a CVC Exchange course shall receive preliminary acknowledgment of successful registration and notification of the next steps including fees to be paid and applicable institutional policy and regulations related to grading, enrollment, drop, and withdrawal.
  10. From a student’s perspective, the Teaching College is responsible for providing information and responding to inquiries associated with its courses once the student is registered in that class. All other information and inquiries arising from participation in online cross-enrollment are the responsibility of the Home College.
  11. For students registering for CVC Exchange courses through online cross-enrollment, the Teaching College shall waive any non-essential campus-specific fees or provide the opportunity for students to opt-out of local non-tuition related fees of the Teaching College.
    1. The Add/Drop/Withdrawal deadline for a CVC Exchange course is determined by the Teaching College offering the course.
    2. Attempted and completed CVC Exchange courses registered for via online cross-enrollment will be designated as transferred and articulated courses in the student’s academic history at the Home College.
    3. Requirements for certificates and degrees to be awarded shall be determined by the Home College.
    4. Completed and attempted CVC Exchange course(s) utilizing online cross-enrollment will be reflected on the student transcript at the Teaching College within a timeframe deemed reasonable by the participating Teaching College. The Home College’s student academic history shall also be updated within a timeframe deemed reasonable by the participating Home College.

Accessibility & Disabled Student Programs & Service Considerations

  1. The Teaching College and Home College Disabled Student Programs and Services (“DSPS”) offices will collaborate to ensure that students utilizing online cross-enrollment will receive appropriate DSPS services.
  2. The Teaching College will accept the Home College’s classification of DSPS pursuant to Title 5, Section 56006 if the student chooses to provide informed consent which will allow a Teaching College access to the student’s Home College’s DSPS classification determination.
  3. The Teaching College shall be responsible for notifying the course instructor regarding the necessary accommodations.
  4. The Home College will provide any qualified student with on-campus student support services, and accommodations as described in the required Academic Accommodations Plan (AAP) identified in Title 5 Section 56022.
  5. The Teaching College will provide qualified in-class academic accommodation for CVC Exchange courses being taught by the Teaching College as described in the Academic Accommodations Plan (AAP).

Financial Aid Considerations

  1. All Consortium colleges will participate in a Federal Financial Aid Consortium Agreement. Under such agreement, the Home College shall be responsible for including CVC Exchange course units in its determination of financial aid, and for any associated processing and financial aid distributions. The Consortium member Home College reserves the right to exclude CVC Exchange course units from the determination of Financial Aid should there be a conflict with Title IV Federal requirements.
  2. To be considered eligible, students requesting the combining of units under the Federal Financial Aid Consortium Agreement must be enrolled in at least six (6) semester units or the equivalent quarter units at the participating Home College.
  3. The Teaching College shall honor the Home College’s California Promise Grant (formerly Board of Governors Fee Waiver) eligibility determination. If loss of the California Promise Grant waiver occurs at the Home College or within the Home College’s District, a separate determination of eligibility for the California Promise Grant will be made by the Teaching College.
  4. Teaching College agrees to a waiver or opt-out option of duplicate non-tuition fees such as health fee and other campus-based fees as fits local policy. With regards to non-tuition fees, the Teaching College agrees to abide by the rules of the CVC Exchange in accordance with Education Code.
  5. Teaching College will share post-registration data regarding census attendance, number of enrolled units, withdrawals, drops, and grades to Home College in order to ensure that financial aid requirements are up to date.
  6. The Consortium Home College is responsible for reflecting students’ CVC Exchange progress in the Satisfactory Academic Progress report (SAP).

Reconciliation

  1. The CVC-OEI shall provide assistance to the Participating College to determine how and in what timeframe its local data is synchronized with the CVC Exchange and/or other associated databases.
  2. Collection of Teaching College CVC Exchange course enrollment fees and issuing any refunds is the responsibility of the Teaching College. 
  3. Home College is responsible for any applicable student financial aid processing for the combined enrolled units.
  4. Home College shall be responsible for determining financial aid eligibility.
  5. Home College shall receive credit for degree completion and/or transfer attainment.
  6. Teaching College shall receive apportionment for CVC Exchange course enrollment.
  7. Third-party (including student) claims shall be the responsibility of the District which employs the instructor, administrator, or other employee alleged to have caused the injury or loss.
  8. The initial implementation of the CVC Exchange may require some manual processes to perform reconciliations between colleges.

Updated: January 23, 2020